SAP Note 25622 - Archiving in HR

Symptom:

This note provides general information about the archiving data in HR.

Other terms

SARA, PA_LDOC, PA_TRAVEL, PU22, PA_TIME, PA_CALC, PA_PDOC, PA_PIDX, PA_PFUND, payroll data

Solution

The following data can be archived in Human Resources (HR)

As of Release 3.0C:

Archiving of long-term documents from the creation of infotype logs, archiving object PA_LDOC (archives data from: table PCL4, clusters LA and LB)

As of Release 3.1I:

• Archiving of time evaluation results, archiving object PA_TIME (archives data from: table PCL2, cluster B2)

• Archiving of payroll results, archiving object PA_CALC (archives data from: table PCL2, cluster of payroll results, for example, RD, RA, RC, and so on).

The scope and time of archiving depend on the legal requirements and evaluations you may want to make. You can archive payroll results for the following countries:

• Germany as of Release 3.1I

• Switzerland as of Release 3.1I

• Spain as of Release 3.1I

• France:
  In Release 4.0B as of HR SP 84
  In Release 4.5B as of HR SP 69
  In Release 4.6B as of HR SP 51

• United Kingdom as of Release 4.6B

• USA:
  In Release 4.6B as of HR SP 23
  In Release 4.6C as of HR SP 14

• Canada:
  In Release 4.6B as of HR SP 23
  In Release 4.6C as of HR SP 14

• Japan as of Release 4.6C

• Argentina as of Release 4.6C

• Brazil as of Release 4.6C

• Mexico as of Release 4.6C

• Venezuela as of Release 4.6C

• Austria as of Release 4.6C

• Other countries as of Release 4.6C

The archiving of payroll results for "Other countries" does not include any legal requirements. It only contains general specifications to provide an archiving for countries that are not yet included in the standard system.

As of Release 4.0B:

Archiving of Travel, archiving object PA_TRAVEL (archives data from: tables PCL1, PTRV_HEAD, PTRV_PERIO, cluster TE)

Remember that archiving objects PA_CALC, PA_TIME, and PA_TRAVEL can only be archived after they have been reconciled. For this, transaction PU22 (Archiving Payroll Data) is provided in the system. You can find the transaction in the "Tools" menu of payroll accounting, personnel time management and travel management.

As of Release 4.5B:

• Archiving of payroll documents, archiving object PA_PDOC (archives the document items of the documents selected using posting runs).

• Archiving of index files, archiving object PA_PIDX (archives data from: tables PPOIX and PPOPX).

As of Release 4.6C:

Archiving of pension fund data, archiving object PA_PFUND (archives data from table T5CPK); currently only relevant for Switzerland and the Netherlands.

As of ERP Central Component 5.0:

Archiving of personnel planning data, archiving object BC_HROBJ (archives data from infotypes that have an initial value in the PAPD field in the T777D table; these infotypes are used, for example, in Organizational Management (PA-OS), in Personnel Development (PA-PD) and in Training and Event Management (PE)).

Archiving of infotypes

No further archiving of HR master data is currently being planned.

Additional information
You can find the archiving with mySAP ERP HCM guideline on SAP Service Marketplace at http://service.sap.com/erp-hcm -> Workforce Process Management -> Media Library - Workforce Process Management.