SAP Note 25200 - Allocate payment amount when clearing

Symptom:

When you make a clearing for several customer or vendor accounts, a dialog box is displayed requesting you to allocate the payment amount. Here, the entire payment amount does not correspond to the total of the line items to be cleared.

Cause and prerequisites

To be able to send payment notices to business partners, the payment amount occurring for a partner must be determined in every payment transaction. Providing there is only one partner (customer or vendor) involved in the transaction, this is no problem.

If several partners are involved, first the payment amount must be determined and then this amount must be distributed to the business partners.
The payment amount is the total of all the G/L account line items on the accounts that are indicated as 'cash flow-relevant' in the master record.

This amount is compared with the clearing amounts for the business partners. If the totals agree, every partner has paid exactly the clearing amount. If the totals do not agree, the partner has only paid a part of the clearing amount and the payment amounts must be entered in a dialog box.

Example:


Incoming payment bank 990.--
Manual posting to expense account (accepted deduction) 10.--

Only the first account is cash flow-relevant -> Payment amount 990.--

Thus, 500 DEM are cleared for customers 4711 and 4712, i.e. 1000.--
The user must now decide which customer has paid how much (490/500 or 495/495 or 500/490 or ...).


What has been described above often occurs because bank charges are involved and the expenses account has not been characterized as 'cash flow-relevant'. If the customer pays, for example, 1000 DEM and the bank credits 990 DEM of this while withholding 10 DEM as bank charges, then the payment amount is 1000 DEM, but only 990 DEM are determined by the program because the bank account has been characterized as 'cash flow-relevant'.

Solution
If bank charges are the cause of the unwanted dialog box, indicate the bank charges account as 'cash flow-relevant' in the master record.

Additional key words

FBZ1, FBZ2, FBZ3, payment amount, cash flow relevant = SKB1-XGKON
POPUP = Assign payment amount, SAPMF05A, F-26, F-28, OI clearing,
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