During settlement, it is unclear what the processing type does in the initial screen of the settlement or what the settlement type does in the sender distribution rules. It is also unclear exactly when posted quantities are transferred to the receiver.
Other termsKO8G, KO88, CJ8G, CJ88, KOB5, CJ70, investment profile, AuC (asset under construction), PER, FUL, SLCSinfo
In general, you can differentiate between the settlement type in the sender settlement rule and the processing type selected for the settlement.
- Processing type in the initial screen of the settlement (such as KO88):
The possible entries are 1 (Automatic), 2 (By Period) and 3 (Partial Capitalization). They determine which distribution rules are selected from the sender master data during the settlement. You can obtain the relevant information from the field help (F1) in the initial settlement screen.
- Settlement type for a settlement rule in the sender master record:
The possible entries are PER, FUL and PRE. They determine which periods are settled and how the quantity update is performed.
It is not possible to manually create or change a distribution rule with the settlement type AUC. During the first settlement, the system automatically generates the rule from the asset under construction that is specified in the master data of the investment measure.
- PER:
Settlement rules with settlement type PER are applied only to settlement period debits.
The quantity update occurs as follows:
Release 3.0/3.1:
Activity quantities (and sending cost center/activity type) are generally updated except during settlement on profitability segment. The actual activity price calculation, the elimination of internal business volume and variation calculation in Cost Center Accounting can be performed correctly.
The system updates primary cost elements if these are settled by cost element. If you post different units of measure under one cost type to the sender and the quantity on the order is therefore incomplete, the system does not settle the quantity.
Release 4.0/4.5 and subsequent releases:
Activity quantities (and sending cost center/activity type) are generally updated except during settlement on profitability segment. They are displayed in the CO document in both the total quantity entered field (MBGBTR) and the total quantity field (MEGBTR). The actual activity price calculation, the elimination of internal business volume and variation calculation in Cost Center Accounting can be performed correctly.
In the CO document, the system updates primary cost element quantities in the total quantity entered field (MBGBTR) if these are settled according to the cost element or if the settlement cost element has a unit of measure. Only if the settlement cost element has a unit of measure, the system also fills the field 'Total quantity' (MEGBTR) in the CO document and then fills the quantity in the CO totals record as well. If the sender was posted to using different units of measure under one cost element, and if the quantity on the sender is therefore incomplete, the system settles the incomplete quantity.
- FUL:
Settlement rules with settlement type FUL affect the debits that accrued interest in the settlement period and earlier and have not been settled yet.
The following is valid for the quantity update:
Release 3.0/3.1:
The system updates only quantities for primary cost elements that are settled according to the cost element. There is no guarantee that the actual activity price determination, the elimination of internal business volume and the variation calculation will be performed correctly. If the sender was posted to with different units of measure under one cost element and the quantity on the order is therefore incomplete, there is no settlement. Therefore, we recommend that you do not use the settlement type FUL for receiver cost centers.
Release 4.0/4.5 and subsequent releases:
Activity quantities and primary cost element quantities are updated in the total quantity entered field (MBGBTR) in the CO document only if the cost elements for the activity allocation or the primary cost elements are settled according to the cost element or if the settlement cost element has a unit of measure. Only if the settlement cost element has a unit of measure, the system also fills the total quantity field (MEGBTR) in the CO document and then displays a quantity in the CO totals record.
For the settlement of activity quantities, the activity type that was originally performed is not updated on the receiver. Therefore, we recommend that you do not use the settlement type FUL for cost center receivers because the actual activity price determination, the elimination of internal business volume and the variation calculation also require the activity type information.
If the sender was posted to using different units of measure under one cost element, and if the quantity on the sender is therefore incomplete, the system settles the incomplete quantity.
- PRE:
Settlement rules with settlement type PRE make it possible to settle debits posted by capital investment measures before the periodic asset under construction accrual to CO receivers. Distribution rules with settlement type PRE have the same technical behavior as FUL. The explanations for settlement type FUL are valid for the quantity update.
If account-based profitability analysis is used, the logic for updating consumption quantities is the same as described above. For Releases 3.0/3.1, this means that primary cost element quantities are updated into the profitability analysis only if these are settled according to the cost element. Activity quantities cannot be updated. For Releases 4.0/4.5, the system updates primary cost element quantities and activity quantities if these are settled according to the cost element or if the settlement cost element has a unit of measure. If only the quantities for the revenue elements are required in the profitability analysis, then only the revenue elements should be settled according to the cost element because this generates a large amount of data.
If costing-based profitability analysis is used, the logic for updating consumption quantities differs from the general principle described above: To update the consumption quantity into costing-based profitability analysis, the quantity field in the PA transfer structure must be assigned to a value field. This is done in Customizing of the profitability analysis. Furthermore, in Release 3.0/3.1, the quantities must have been updated in all debits for this cost element. That is, the quantity incomplete indicator must not be set in the totals record. In Release 4.0/4.5, this second condition does not apply; the system also settle incomplete quantities. These preconditions are required only to update quantities both of primary and secondary cost elements into costing-based profitability analysis.
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