SAP Note 23732 - Negative list : Different period versions

Symptom:

Can a fiscal year variant (other than the one in the General Ledger) be used in one or more depreciation areas?

Cause and prerequisites

The reasons for this might include:

• The company is a member of a corporate group: the group has a different fisal year.

• Fixed tax year: the tax year is the calendar year (for example) and is different from the fiscal year of the company code.

Solution

The fundamental rule is, you specify the fiscal year variant for the company code centrally in the FI General Ledger. In Asset Accounting, you can define an alternative fiscal year variant (version) for all depreciation areas. However, the first and last day of the fiscal year for this fiscal year variant must be the same as the first and last day of the fiscal year variant in the General Ledger.
You can define and use your own fiscal year variant in depreciation areas starting in maintenance level 3.0C, but the first and last day of your fiscal year variant must agree with the General Ledger variant.
Reports for a specific date (for example, an asset list) are possible with this functionality, but not reports on a period of time (for example, an asset history sheet).
There are two possible workaround solutions. Use the follwing as an example: Assume that the fiscal year in depreciation area 01 goes from January 1 to December 31. The desired fiscal year for reporting goes from October 1 of year X to September 30 of year X+1.

1. Solution using additional reports:

a) Run a report for September 30 of year X (for example, 1997).

b) Run a report for December 31 of year X (for example, 1997).

c) Run a report for September 30 of year X+1 (for example, 1998).

d) Load all of these reports into EXCEL or a similar tool and calculate the differences using that tool.

2. Solution using a copy of the data in a dummy company code:
Create an additional company code that has the different fiscal year version. Using a program you create yourself, copy the master data and transactions to the new company code. Then run the reports in the new company code.

Additional key words

Period version