SAP Note 19530 - Accumulated fields won't accept input f. old data

Symptom:

You want to enter assets with takeover of old asset data for an asset whose capitalization date is in the fiscal year still open. As the activation date is thus deemed not to be in the past, you cannot enter values from the past.
Having split a company code or opened a new one, you want to transfer assets from one company code to another. Depending on the depreciation area, the values are then to be taken over either net or gross. Commercial law generally requires them to be taken over net, which means that you must set the capitalization date according to when the company code was opened.

Solution

Until it is possible to transfer assets across centers with the option of transferring them gross or net by depreciation area, the following circumvention is possible:

• Post normal retirements in the selling company code. Instead of retirement transaction types, you may then be able to use transfer transaction types. If you need a combination of the two per depreciation area, you must make separate postings for each of the transaction types or use the facility for retirements to affiliated companies. In general, it is a good idea to set up transaction types specifically for this purpose, and to resepect the very specialized nature of this transaction.

• In the receiver company code, you have two options. The first is to use posting documents to record the transaction. The second is to use old data transfer to ensure that only the correction opening balance appears in the assets. Note that while the second option is a technical possibility, it is not an acceptable business alternative. Only the transfer of assets through posting follows the requirements of adequate and orderly accounting.

• In the acquiring company code, you post the values with special transaction types, which you can copy from either the transaction types for "Transafer of old assets" (e.g. transaction type 310) or that for post capitalization (400). In the process, you can take over different acquisition and production costs, and accumulated depreciation. Before posting these transfers, you must create the required master records with transaction AS12 (Post capitalization), where you also set the historical depreciation start dates for each depreciation area.

• The second possibility exists in the transer of data with the old data transfer function. In any case, a historical date must be entered as the capitalization date. Otherwise, no accumulated values can be entered. In the process, please note that for net transfer areas the depreciation start date and the expected useful life must take each other into account. In general, the transfer date is taken as the depreciation start date and the remaining useful life of the original asset is taken as the exepcted useful life. Following the transfer of old data, the capitalization date can be changed to the transfer date with the asset change function-- insofar as the correct contents of this field are valuable. A change for technical reasons is not required. If, however, the capitalization date is changed, future problems can show up during retirement methods with various depreciation percentages accoring to "age" of the asset. Certain calculation keys take the the "age" of an asset either from the depreciation start date or from the capitalization date. When the capitalization date has been changed, a change may also be necessary to the calaculation key so that it adjects the depreciation percentages on the basis of the capitalization date.